Administrative Assistant to CFO - Intern

Job Purpose:

Will provide a variety of support functions to the CFO. This position is clerical, administrative, and support-based. Will include client communications, scheduling, reviewing invoicing, preparing reports, and coordinating various departments.

Responsibilities & Duties:

• Communicating with clients and outside vendors. 

• Work closely with the CFO coordinating invoicing, and AR functions.

• Prepare internal reports as required by the executive staff.

• Assisting the CFO with calendar management

• Working closely with the CFO and other department leads on special projects

Skills/Qualifications:

• Computer and software skills: Proficiency with QuickBooks would be a plus. You will need to familiarize yourself with Salesforce. Proficient using Microsoft Office Suite, Word, Excel, Powerpoint. You should be comfortable using Google Suite, email, and the internet. 

• Multitasking skills: You should be able to juggle several demands at once. 

• Strong communication skills: Both written and verbal. These are essential. You should have a solid command of the English language and possess good proofreading skills.

• Interpersonal skills: You'll be working with others, including clients and other office personnel. Good manners and a calm demeanor can be very important.

• Organizational skills: You must be detail-oriented and organized, able to locate a document or recall protocol at a moment's notice.

• Decision-making skills: You'll often find yourself handling several tasks almost simultaneously, so you should be able to prioritize and make time-effective decisions. A client might want an appointment right away, but does he really have an emergency or can it wait a few days?

• Education: Associates degree in business or accounting, with accounting software experience. 

• Licenses and Other Requirements: DOJ and FBI fingerprint clearance, Negative TB test within the last four years

• Here are a few tips for all of our administrative positions.