Administrative Assistant - Intern

Job Purpose:

This position is the backbone of office functionality. You will type and prepare documents, schedule appointments, and maintain files. You will answer phones and direct calls and assist with staff meetings and you will handle fundamental bookkeeping tasks.

Responsibilities & Duties:

• Provide the front office and administrative staff with support (e.g. filing, emailing and data entry)

• Act as office manager, assist in event planning such as awards dinners and fundraising events, scheduling client meetings, and arranging schedules for coworkers.

• Manage databases.

• Create and/or maintain websites.

• Generate documents.

• Put together slide presentations

• Help clients fill out paperwork and attend to correspondence

• Maintain our inventory of office and caregiving supplies

• Update computer and hard copy file systems on a weekly basis

Skills/Qualifications:

• Computer and software skills: You will need to familiarize yourself with Salesforce. You should be comfortable using Google Suite, Microsoft Office, email, and the internet. You might need to be familiar with QuickBooks.

• Multitasking skills: You should be able to juggle several demands at once. 

• Verbal and written communication skills: These are essential. You should have a solid command of the English language and possess good proofreading skills.

• Interpersonal skills: You'll be working with others, including clients and other office personnel. Good manners and a calm demeanor can be very important.

• Organizational skills: You must be detail-oriented and organized, able to locate a document or recall protocol at a moment's notice.

• Decision-making skills: You'll often find yourself handling several tasks almost simultaneously, so you should be able to prioritize and make time-effective decisions. A client might want an appointment right away, but does he really have an emergency or can it wait a few days?

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